TYNEDALE  MUSIC    FESTIVAL

Affiliated to the British and International Federation for Music, Drama and Speech

 

SAFEGUARDING POLICY

 Chairman:-       Douglas Knott MBE 

 Secretary :-      Hilary Robson,

 Venues for 2015:-   Trinity Methodist Church, Beaumont Street, Hexham

                                     Queens Hall, Beaumont Street, Hexham                                                            

Preliminary Statement.

The safety of children and members of other vulnerable group is paramount and all, without exception, have the right to protection from abuse. All suspicions and allegations of abuse will be taken seriously, responded to swiftly and appropriately- all festivalís organisers /staff and volunteers have a responsibility to report concerns.

1.Festival Objectives

Tynedale Music Festival aims to provide a platform for amateur performance of music combined with an educational element from professional musicians .

2 The Festival Environment

Performances take place in the two venues as listed above before a professional adjudicator who gives guidance in both written & spoken form and, in the case of the competitive classes, awards placings  according to the standard achieved.

The Festival is open to the general public and is advertised on its website , in local papers, music shops and other Music festivals.

3. To whom does this policy apply ?

This policy relates to children under the age of 18 and members of vulnerable groups of any age whose needs are identified to festival organisers by parent/guardians/ carers and teachers prior to their arrival at the festival. This should be done by contacting  the secretary. The festival actively seeks wherever possible, to meet any special needs notified in advance to the Committee, by parents, guardians/carers and/or teachers to enable all participants to gain the most from their involvement in this event.

4. Festival Personnel

          The Festival   is run by a Committee assisted by official accompanists and voluntary stewards. The involvement and duties of all personnel are assessed following the guidelines of the Protection of Children Act 1999,(implemented in April 2002 ans amended in September 2005)

        Beyond this, all Festival personnel are made aware of the  Safeguarding Policy and that any 

        problems arising will be dealt with appropriately and sympathetically.

          All Festival personnel wear badges to assist with identification.

          A Committee member designated for Child Protection will be present at each session and can be approached in case of concern. 

          Every problem will be taken seriously, documented and dated. The Child Protection Officer will deal with the complaint and implement appropriate action.

5. Supervision of children, young people under 18 and vulnerable adults

 

          The ultimate responsibility for  children under the age of 18 and for vulnerable adults remains with parents, guardians and teachers. They are responsible for the welfare of all young or vulnerable performers, and should accompany and supervise them in all areas within the relevant venue .

           

6. Preparation for attendance at the festival

     As well as printing a copy of this Policy in the Festival Programme, and to ensure that everyone responsible is familiar with its contents, a copy will be sent out beforehand to the following three types of entrants-

-          Individual entries, where we have parents names and addresses

-          Private Teachers or group leaders, with multiple entries

-          State or Private Schools where arrangements and policies are already in place-  parents having already given their consent..

          Where parents, guardians /carers are not personally attending with their children , this Policy requires them to be satisfied that their children will be accompanied to the festival and adequately supervised by responsible adults acting on their behalf.

7. Audio and visual recording

          The use of any audio and visual recording equipment throughout the festival is strictly forbidden

          A professional photographer or a member of the press may be present but they must obtain parental consent, or in the case of a school entry from the member of staff in charge, before any photographs or interviews can take place. This also applies to the designated member of the committee taking photographs for promotional purposes.

8. THE LEGISLATION AND GUIDANCE THAT SUPPORTS THIS POLICY:

The Rehabilitation of Offenders Act 1974;   The Children Act 1989;  The Police Act 1997;  The Data  Protection Act 1998 ;  The Human Rights Act 1998;  The Protection of Children Act 1999;  The Criminal Justice and Court Services Act 2000; The Children Act 2001; The Protection of    Vulnerable  Groups Act 2006.

9.        Policy Review

The Festival organisers will constantly review their policy,  revising and enhancing it as necessary. In doing this they  will look to the British & International Federation of Festivals for support.

 Agreed at the  meeting of the Safeguarding committee Tuesday 13th January 2015

 

signed   Judith M Robson

               Safeguarding Policy Officer  January 20th 2016